Suggested Action Table

This table summarises all the actions we are aware of our Community of Practice members have taken in each of the domains. Our thanks to everyone who has contributed.

If you would like to suggest an action, or contribute to an existing action, please contact Evangeline at e.gowie@reading.ac.uk.

Institutional Commitment

Does your institution make public commitments to the principles and aims of open research and responsible research assessment?			Are these commitments supported by action?
Produce an open Research Statement:	Produce a statement clarifying expectations around research assessment:	Sign the More Than Our Rank initiative:	Appoint a working group on DoRA compliance:	Sign and develop an action plan based on CoARA:
Reading Surrey Leeds Oxford Sussex Wolverhampton Cambridge Sunderland	Leeds Bristol Cardiff Keele Edingburgh Oxford Brookes Surrey Reading Sunderland Durham Bath Manchester Warwick Manchester Metropolitan KCL Newcastle Cambridge	Loughborough Derby East Anglia		Reading Warwick Swansea Lancashire

Leadership

Does your institution provide leadership at a senior level for strategic action on open research and responsible research assessment?	Is open research leadership fostered at all levels in the institution?
Explicitly assign a senior leader responsibility for open research:	Introduce a standing item on senior leadership meeting agendas for RRA:	Appoint a UKRN institutional lead.	Include leading open research efforts as a criterion of job descriptions, or development reviews for management. This may include leading by example:	Where work is done regarding researcher assessment, include representatives from varied levels:
Report of 60 Uk institutions: “In most cases” committees are chaired by a senior individual such as a PVC for Research or Dean with responsibility for research culture or excellence. Manchester Metropolitan: University Research and Knowledge Exchange Committee, chaired by PVC for Research. Membership includes Directors of Research from each of our four faculties and Professional Services. University of London: Open Scholarship Working Group chaired by Head of Research and Research Partnerships	Suffolk			Reading: The Research Assessment working group includes representation from the academic community at different levels (a Head of School, a Research Division Lead, a senior academic, and an early career researcher) and professional services. Leeds: Responsible Metrics Group with representatives across all schools and relevant professional services.

Does your institution provide leadership at a senior level for strategic action on open research and responsible research assessment?

Is open research leadership fostered at all levels in the institution?

Explicitly assign a senior leader responsibility for open research:

Introduce a standing item on senior leadership meeting agendas for RRA:

Appoint a UKRN institutional lead.

Include leading open research efforts as a criterion of job descriptions, or development reviews for management. This may include leading by example:

Where work is done regarding researcher assessment, include representatives from varied levels:

Report of 60 Uk institutions: “In most cases” committees are chaired by a senior individual such as a PVC for Research or Dean with responsibility for research culture or excellence.

Manchester Metropolitan: University Research and Knowledge Exchange Committee, chaired by PVC for Research. Membership includes Directors of Research from each of our four faculties and Professional Services.

University of London: Open Scholarship Working Group chaired by Head of Research and Research Partnerships

Suffolk

Reading: The Research Assessment working group includes representation from the academic community at different levels (a Head of School, a Research Division Lead, a senior academic, and an early career researcher) and professional services.

Leeds: Responsible Metrics Group with representatives across all schools and relevant professional services.

Strategy and Planning

Do you have a strategic plan for recognition and reward for open research, or is the topic addressed within a wider open research plan?
Produce an open Research Action Plan featuring RRA:	Collate related action plans to avoid duplication or oversight:	Where research assessment reform work is undertaken by an existing group, formally nominate an open research representative in this group.	Produce a dedicated responsible Research Metrics Action Plan:
Bath: “Working with the Academic Staff Committee to introduce Open Research criteria into recruitment and promotion.” Keele: “Implementation of embedding Open Research criteria into recruitment, reward, promotion, and performance assessment.” Surrey: “Launch responsible metrics and research assessment implementation plan.” Reading: “Publish Research Assessment Policy setting out expectations and requirements in alignment with principles of responsible research assessment and recognition and rewards for Open Research. Implement changes to recruitment, promotion, probation and other assessment-based processes to align with Research Assessment Policy.”	Reading: ‘Enhancing Research Culture’ funding from Research England was used to hire a PhD student to compare relevant action plans across the university for areas of overlap/duplication/complimentary actions, areas of conflict/tension/misalignment, and approaches taken to evaluating the success of actions.		Newcastle

Do you have a strategic plan for recognition and reward for open research, or is the topic addressed within a wider open research plan?

Produce an open Research Action Plan featuring RRA:

Collate related action plans to avoid duplication or oversight:

Where research assessment reform work is undertaken by an existing group, formally nominate an open research representative in this group.

Produce a dedicated responsible Research Metrics Action Plan:

Bath: “Working with the Academic Staff Committee to introduce Open Research criteria into recruitment and promotion.”

Keele: “Implementation of embedding Open Research criteria into recruitment, reward, promotion, and performance assessment.”

Surrey: “Launch responsible metrics and research assessment implementation plan.”

Reading: “Publish Research Assessment Policy setting out expectations and requirements in alignment with principles of responsible research assessment and recognition and rewards for Open Research. Implement changes to recruitment, promotion, probation and other assessment-based processes to align with Research Assessment Policy.”

Reading: ‘Enhancing Research Culture’ funding from Research England was used to hire a PhD student to compare relevant action plans across the university for areas of overlap/duplication/complimentary actions, areas of conflict/tension/misalignment, and approaches taken to evaluating the success of actions.

Newcastle

Communication and Engagement

Are you undertaking strategic communication to:	engage key stakeholders required to implement recognition and reward for open research,	inform members of the research community of changes to policies, procedures and institutional values, and	seek researchers’ perspectives and experiences?
Develop an open research communication and engagement plan, which includes communications around recognition and reward for open research:		Introduce open research awards:	Present the self-assessment findings and seek feedback at meetings accessing a range of staff:	Consult staff on proposals for inclusion of open research recognition and reward in research assessment reform:	When implementing changes, conduct an initial trial to collect feedback from candidates and assessors:
		Newcastle Nottingham Trent Manchester Surrey Reading Bristol, Bath, Cardiff and Exeter: Joint awards through GW4 Open Research Week	Suffolk: Research Inst meetings and the early career network Reading: An event at the university wide open research week.	Lancashire: Formally consulted staff attitudes to the new Responsible Research Metrics statement	Cambridge: Narrative CV for post-doc trial Loughborough: Evidence Informed Output Narrative trial with 10 academics from a range of disciplines, and one former promotion panel member.

Are you undertaking strategic communication to:

engage key stakeholders required to implement recognition and reward for open research,

inform members of the research community of changes to policies, procedures and institutional values, and

seek researchers’ perspectives and experiences?

Develop an open research communication and engagement plan, which includes communications around recognition and reward for open research:

Introduce open research awards:

Present the self-assessment findings and seek feedback at meetings accessing a range of staff:

Consult staff on proposals for inclusion of open research recognition and reward in research assessment reform:

When implementing changes, conduct an initial trial to collect feedback from candidates and assessors:

Newcastle
Nottingham Trent
Manchester
Surrey
Reading
Bristol, Bath, Cardiff and Exeter: Joint awards through GW4 Open Research Week

Suffolk: Research Inst meetings and the early career network

Reading: An event at the university wide open research week.

Lancashire: Formally consulted staff attitudes to the new Responsible Research Metrics statement

Cambridge: Narrative CV for post-doc trial

Loughborough: Evidence Informed Output Narrative trial with 10 academics from a range of disciplines, and one former promotion panel member.

Policy and procedure

Is recognition and reward for open research included in all relevant policies and procedures?
Include varied categories in promotion materials for researchers to show their achievements:	Explicitly include open research as a promotion criterion:	Include OR as an objective in annual appraisals:	Introduce narrative CVs for internal promotions:	Include a narrative section alongside traditional CVs:	Write policy clarifying expectations around use of metrics:
Bristol: Research, education, engagement and impact, leadership and citizenship	Bristol: ‘Producing open research outputs as appropriate by adopting good practice in, for example, sharing data and code, sharing materials, sharing digital outputs, publishing preprints and pre-registering study protocols.’ Swansea: ‘Adopting open research practices in support of research reproducibility and in line with disciplinary norms.’ Suffolk: ‘Leading Open Research Practices and Collaborative Initiatives: Lead efforts on open research including open access, citizen science and data sharing and reuse, collaborative open project, open source and share research data in open repositories. This includes mentoring researchers and effectively engaging with open research communities.’ Loughborough: Reach or Visibility category listing open access availability, data sharing, and code repositories as valid forms of evidence	Nottingham Trent	Manchester Metropolitan Loughborough Swansea	Bristol: Including a narrative CV alongside a traditional CV is now the standard for all academic promotions East Anglia: Narrative CVs are included in the recruitment process and for each application for academic promotion	Wolverhampton Lancashire

Is recognition and reward for open research included in all relevant policies and procedures?

Include varied categories in promotion materials for researchers to show their achievements:

Explicitly include open research as a promotion criterion:

Include OR as an objective in annual appraisals:

Introduce narrative CVs for internal promotions:

Include a narrative section alongside traditional CVs:

Write policy clarifying expectations around use of metrics:

Bristol: Research, education, engagement and impact, leadership and citizenship

Bristol: ‘Producing open research outputs as appropriate by adopting good practice in, for example, sharing data and code, sharing materials, sharing digital outputs, publishing preprints and pre-registering study protocols.’

Swansea: ‘Adopting open research practices in support of research reproducibility and in line with disciplinary norms.’

Suffolk: ‘Leading Open Research Practices and Collaborative Initiatives: Lead efforts on open research including open access, citizen science and data sharing and reuse, collaborative open project, open source and share research data in open repositories. This includes mentoring researchers and effectively engaging with open research communities.’

Loughborough: Reach or Visibility category listing open access availability, data sharing, and code repositories as valid forms of evidence

Nottingham Trent

Manchester Metropolitan
Loughborough
Swansea

Bristol: Including a narrative CV alongside a traditional CV is now the standard for all academic promotions

East Anglia: Narrative CVs are included in the recruitment process and for each application for academic promotion

Wolverhampton
Lancashire

Support, systems and processes

Is there sufficient support for recognising and rewarding open research from support staff?	Are the relevant administrative systems and processes adapted to support responsible researcher assessment?
	Produce standard texts for responsible research assessment and open research expectations for use in job advertisements:	Update application/promotion forms to include guidance on referencing non-traditional outputs:	Develop an open research tracker for reporting open research outputs:
			Manchester

Is there sufficient support for recognising and rewarding open research from support staff?

Are the relevant administrative systems and processes adapted to support responsible researcher assessment?

Produce standard texts for responsible research assessment and open research expectations for use in job advertisements:

Update application/promotion forms to include guidance on referencing non-traditional outputs:

Develop an open research tracker for reporting open research outputs:

Manchester

Guidance and Training

Do you provide guidance and training on recognition and reward for open research to colleagues involved in activities that require the assessment of researchers?	Do you provide guidance and training to researchers subject to assessment?
Provide training for assessment panels on R&R for Open Research:	Provide responsible Metrics training:	Provide guidance on assessing narrative CVs:	Provide promotion panels with information:	Provide training on narrative CVs:	Provide promotions workshops:	Provide candidates with example narratives for different outputs:	Match applying staff to mentors who have been recently successful in the application process:
NTU (Confirmed but not yet implemented)	<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> In-person: Reading Bristol Libguide: Plymouth Cambridge Leeds Durham Static Webpage: Manchester Bristol Self-Study Module: Southampton Designated Contact for Queries: Manchester	<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> Loughborough	<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> A statement on the appropriate use of metrics: Manchester Metropolitan Responsibilities as DORA signatories: Bristol	<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> Bristol: Narrative CV Writing Workshops and a ‘Developing your Narrative Promotion Case’ training (both remote and in-person sessions). Anecdotally, the quality of narratives has been reported to have improved, and assessors feel more confident in reviewing them Lougborough	<div style=“font-size: 0.75em; style=”font-size: 0.75em;“>Swansea: Provided a series of central workshops and faculty-specific training sessions following the promotion framework update.	<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> Loughborough	<div style=“font-size: 0.75em; style=”font-size: 0.75em;“>Swansea

Do you provide guidance and training on recognition and reward for open research to colleagues involved in activities that require the assessment of researchers?

Do you provide guidance and training to researchers subject to assessment?

Provide training for assessment panels on R&R for Open Research:

Provide responsible Metrics training:

Provide guidance on assessing narrative CVs:

Provide promotion panels with information:

Provide training on narrative CVs:

Provide promotions workshops:

Provide candidates with example narratives for different outputs:

Match applying staff to mentors who have been recently successful in the application process:

NTU (Confirmed but not yet implemented)

<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> In-person:
Reading
Bristol

Libguide:
Plymouth
Cambridge
Leeds
Durham

Static Webpage:
Manchester
Bristol

Self-Study Module:
Southampton

Designated Contact for Queries:
Manchester

<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> Loughborough

<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> A statement on the appropriate use of metrics: Manchester Metropolitan

Responsibilities as DORA signatories: Bristol

<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> Bristol: Narrative CV Writing Workshops and a ‘Developing your Narrative Promotion Case’ training (both remote and in-person sessions). Anecdotally, the quality of narratives has been reported to have improved, and assessors feel more confident in reviewing them

Lougborough

<div style=“font-size: 0.75em; style=”font-size: 0.75em;“>Swansea: Provided a series of central workshops and faculty-specific training sessions following the promotion framework update.

<div style=“font-size: 0.75em; style=”font-size: 0.75em;“> Loughborough

<div style=“font-size: 0.75em; style=”font-size: 0.75em;“>Swansea

Monitoring and evaluation

Have processes to monitor and report on compliance with implemented processes been established?
Commission researchers to review metrics use across the university:	Conduct a formal study on the effects of reforms:
Reading: Analysed a sample of Personal Title Submissions and academic post applications for evidence of Open Research criteria being used.	<div style=“font-size: 0.75em; style=”font-size: 0.75em;“>Swansea: Used CoARA funding to formally evaluate reforms Cambridge: Conducting a research project on the effects of narrative CVs

Have processes to monitor and report on compliance with implemented processes been established?

Commission researchers to review metrics use across the university:

Conduct a formal study on the effects of reforms:

Reading: Analysed a sample of Personal Title Submissions and academic post applications for evidence of Open Research criteria being used.

<div style=“font-size: 0.75em; style=”font-size: 0.75em;“>Swansea: Used CoARA funding to formally evaluate reforms
Cambridge: Conducting a research project on the effects of narrative CVs

Research Planning

Are institutional research planning policies and procedures effectively aligned with open research criteria in research assessment?
Develop some open research objectives for use in research planning activities:

Are institutional research planning policies and procedures effectively aligned with open research criteria in research assessment?

Develop some open research objectives for use in research planning activities:

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